U.S. Embassy Gaborone Ambassador’s Special Self-Help Fund Program

Description

This notice is subject to availability of funding. PLEASE SEE ATTACHED FULL NOFO FOR ADDITIONAL INFORMATION. PROGRAM DESCRIPTION The U.S. Embassy Gaborone Bureau of African Affairs of the U.S. Department of State announces an open competition for organizations interested in submitting applications for projects that are community-initiated and involving schools, clinics, co-operatives, associations, training, or community improvement projects. Please follow all instructions below. PROGRAM OBJECTIVES The U.S. Ambassador’s Special Self-Help (SSH) program is a grass-roots assistance program that allows U.S. embassies to respond quickly to local requests for small community-based development projects. This Self-Help fund provides small, short-term grants (one year) to community groups that are working to improve the basic economic and social conditions of their villages or communities. This notice is subject to availability of funding. PLEASE SEE ATTACHED FULL NOFO FOR ADDITIONAL INFORMATION. PROGRAM DESCRIPTION The U.S. Embassy Gaborone Bureau of African Affairs of the U.S. Department of State announces an open competition for organizations interested in submitting applications for projects that are community-initiated and involving schools, clinics, co-operatives, associations, training, or community improvement projects. Please follow all instructions below. PROGRAM OBJECTIVES The U.S. Ambassador’s Special Self-Help (SSH) program is a grass-roots assistance program that allows U.S. embassies to respond quickly to local requests for small community-based development projects. This Self-Help fund provides small, short-term grants (one year) to community groups that are working to improve the basic economic and social conditions of their villages or communities. Special consideration will be given to projects which: • Support high impact, quick implementation activities that benefit a large number of people within one year without requiring further SSH assistance • Are within the ability of the local community to operate and maintain • Are not in any way initiating, continuing, or supplementing technical assistance programs • Are a direct response to the initiative and aspirations of the local community • Ensure broadly accessible, reliable, and economically sustainable water and sanitation services for health, security, and prosperity (not issues directly relating to agriculture or household level) • Assist special populations which may be vulnerable or at-risk on a temporary or chronic basis such as the disabled, orphans, children and at-risk youth, ethnic minorities, the elderly, female heads of households, or other socially excluded groups • Provide social assistance Conditions SSH funds can be used for: Seeds and supplies for agriculture, except for fertilizers, pesticides, herbicides, fungicides Water-related projects such as wells, latrines, pumps, boreholes, tanks, and fish ponds School equipment and supplies including desks, chairs, laboratory equipment and library items Communal construction equipment such as brick-making machines Miscellaneous durable goods, e.g. a stove or refrigerator for a school or hospital, or a washing machine for a clinic Small construction projects, e.g. construction of classrooms, community centers, etc. Funding Restrictions Remodeling or renovating an existing facility that is in disrepair as a result of neglect or lack of money Activities with unmitigated and negative environmental consequences (such as dams or roads through forest lands) Purely religious or church projects. However, those that genuinely assist the whole community, without regard to religious affiliation, may be funded Military activities (including those relating to police, prisons or other law enforcement activities) Purchase of pesticides, fungicides, and herbicides Sports equipment or uniforms for a national sports team Musical instruments or uniforms for a national orchestra or dance company Student bursaries Salaries for existing positions Ongoing needs for education/training Vehicles or tractors Office supplies such as pencils, paper, forms and folders Office equipment such as computers, fax machines, or photocopiers Private businesses Cost Sharing or Matching Providing cost sharing, matching, or cost participation is an eligibility factor or requirement for this NOFO. There is a requirement for cost sharing, matching, or cost participation (e.g. funds, material and/or labor) of 10%. APPLICATION AND SUBMISSION INFORMATION Application guidelines can be requested via email, sshbotswana@state.gov or at the U.S. Embassy Botswana Main Gate. The U.S. Ambassador’s Special Self-Help Fund will accept applications from March 05, 2024 until May 17, 2024. Any application that is received after the deadline, is incomplete, or is missing required documentation will be rejected. Please Note: The Special Projects Office retains the right to ask for additional documents not included in this NOFO. Additional information that successful applicants must submit after notification of intent to make a Federal Award, but prior to issuance of a Federal award, may include: Pre-award site visit; Written responses and any revised application documents addressing any conditions or recommendations from the review panel; Bank account information; and Other requested information or documents discussed during negotiations prior to issuance of a Federal award. Content and Form of Application Submission For all application documents, please ensure: All documents are in English and all costs are in U.S. Dollars. If an original document within the application is in another language, an English translation must be provided (please note the U.S. Department of State, as indicated in 2 CFR 200.111, requires that English is the official language of all award documents). If any document is provided in both English and a foreign language, the English language version is the controlling version; Please ensure: The proposal clearly addresses the goals and objectives of this funding opportunity All documents are in English All budgets are in U.S. dollars All pages are numbered Complete applications must include the following: Cover Page: Cover sheet stating the applicant name and organization, proposal date, program title, program period proposed start and end date, and brief purpose of the program. Table of Contents Proposal Narrative* (not to exceed ten pages). The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do. You may use your own proposal format, but it must include all the items below. The Proposal Narrative must include the following: Introduction to the Organization: A description of past and present operations, showing ability to carry out the project, including information on all relevant or similar type projects from previous grants from the U.S. Embassy and/or U.S. Government agencies. Program Methods and Design: A description of how the program is expected to work to solve the stated problem and achieve the goal. Program Goal: The “goal(s)” describe the larger outcome intended Program Objectives: The intermediate accomplishments and measurable targets to achieve a goal. Objectives of the program should be SMART: Specific: Detailed and specifies what will be achieved Measurable: have associated metrics or measurements of success Attainable: appropriately challenging, objectives can be reasonably attained give the available resources Relevant: align with the policy/program goal and appropriate within the country or beneficiary audience Time-Bound: achievable within the timeframe of the program Program Activities: Describe specific actions taken under each Objective. All activities should be clearly developed and sufficiently explain the resource and time requirements (inputs) and things done or produced (outputs). Activities should detail: target areas, participant groups or selection criteria for participants; how relevant stakeholders will be engaged; and actions taken by local partners as appropriate/relevant. Program Management Plan: Describe the proposed management structure for this project. Include a description of the responsibilities of all principal organizations and staff involved, reporting relationships, authority, and lines of communication within and between each of these organizations. Program Partners: List the names and type of involvement of key partner organizations and sub-awardees, if applicable. Future Funding or Sustainability Applicant’s plan for continuing the program beyond the grant period, or the availability of other resources, if applicable. Include ways program activities will ensure sustainability. Risk Analysis* - identify the internal and external risks associated with the proposed project, rate the likelihood of the risks, rate the potential impact of the risks on the project, and identify actions that could help mitigate the risks. Performance Monitoring & Evaluation Narrative and Plan Program Monitoring & Evaluation Narrative and Plan: Details how a project’s performance monitoring and evaluation system will be carried out and by whom. It explains how the project’s performance toward its objectives will be tracked over time. It should provide a clear description of the approach and data collection strategies and tools to be employed (e.g., pre- and post-test surveys, interviews, focus groups). The description should also include how the applicant will track and document whether activities occurred (outputs) and the results or changes caused by these activities (outcomes). If the project includes work with local partners or sub-partners, explain how performance monitoring and evaluation efforts will be coordinated amongst these organizations. Explain if an external evaluation will be included. Evaluations, internal or

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